Presiding: Hester (Chair)
Call to Order: 12:31, followed by Serenity Prayer, 12 Steps, Tradition 8, Concepts 1 and 3.
Voting members: Eleven voting members are present so quorum is achieved: Cheryl, Alaina, Jeri, Bernadette, Dylan, Sandie, Liz, Laura, Patty, Olivia, Dave. Note that the Bylaws (Article VIII, Paragraph 3) state that Board members are entitled to vote.
Agenda for August meeting approved. July meeting minutes accepted.
Board Member Reports
Chair – Hester: Nothing to report.
Vice Chair – Olivia: Nothing to report.
Recording Secretary – Cheryl: Nothing to report.
Corresponding Secretary – Alaina: Handouts are available on the table at the front of the room. A retreat is coming up in Arizona. There is a position opening up for a member of the WSO Board of Trustees.
Treasurer – Dave: Shatha has left the region. Dave has volunteered to take the position. The donation report is available. The budget was distributed via email. Our funds are sufficient for current needs. A motion was made, seconded, and approved unanimously to accept Dave as Treasurer.
Board Adviser – Patty B.: There is a need for an ad hoc committee to review the Bylaws and Policies. (See New Business.)
Dave: Next month there is an event in Austin. Dave is now the PIPO chair for Region III.
Alaina: She is still on the PIPO committee for professional outreach. They are looking for articles from health care professionals. The 2020 convention will be in Detroit.
Alternate Delegates – Both positions are still open.
Standing Committee Chair Reports
Voice Mail Chair – Monica B.: Not present.
PI/PO Chair – Nancy K.: Not present but other members of the PIPO committee reported that there is a health fair in Summerlin on Oct 1. We will be there. Truro University will have sessions on overeating and undereating this fall. We will send them an information packet. There will be another health fair in the fall at the East Las Vegas Community Center (at Eastern and Stewart). In New Hampshire, they are giving 20 subscriptions to Lifeline to doctors’ offices. Jeri gave a report on the New Hampshire methods to Dave.
Action item for all: We need volunteers to work the Summerlin health fair in two-hour shifts.
Action item for all: Ask people to bring old copies of Lifeline to Intergroup for distribution to doctors. OR, just take your old copies and leave them in a doctor’s waiting room.
Ways and Means Chair – Jeri: We discussed the clothing exchange planned for the October workshop. It might be set up outside the workshop room, or maybe in the room next door. Jeri will also have book covers for sale. We asked for a volunteer to replace Jeri as head of the clothing exchange project. There were no volunteers. A motion to cancel the exchange was made, seconded, and approved.
12 Steps Within Chair – Alaina: Marina is making a flyer for the October workshop. It will be from 2:00 pm to 4:30 pm. Topics include Let Go and Let God Through Working the Steps. The committee is open for ideas, suggestions, and volunteers.
Literature Chair – Tyler and Inbar: Not present.
Directory Chair – Laura: She is making phone calls. Asking people if they are willing to sponsor and if they want to be on the list. Dylan and Sandie volunteered to help call. Laura is willing to turn this over to someone else who wants to give service.
Action item for all: In your groups, ask who wants to be on the phone list. Also, ask if someone is willing to chair the Directory committee.
Newsletter Chair – Position Open
Action item for all: In your groups, ask if anyone is willing to take over the newsletter.
Webmaster – Laura M.: The new website is ready to go live. If anyone ever finds an error, email Laura at email@example.com. A motion to make the new website live was made, seconded, and approved.
We need a list of available sponsors. Maybe we also need a list of temporary sponsors to help newcomers until they find their own sponsors.
Action item for all: In your groups, ask for names of those willing to be sponsors or temporary sponsors.
A questionnaire was sent out. The results show that most people want it in Mesquite. Results were divided between having one leader and having multiple leaders. The first estimate of attendees shows 33 people coming. Fifteen of those said they would work on a committee.
The location and time will probably be the CasaBlanca in Mesquite in October, 2017. Most people don’t want the retreat to replace a workshop. The retreat should be Friday through Sunday. Many topics suggested include how to find and use podcasts, and how to attend phone and online meetings. Also, we could have a God Box; people add items through the retreat; at the end, put them all in a shredder.
For every 20 guest rooms, we get one free meeting room. There might be two dinners and a lunch provided. We want at least 40 guest rooms so we can have two meeting rooms. We must make sure it doesn’t conflict with other OA retreats. A motion was made, seconded, and approved to form an ad hoc committee. Volunteers for this committee include Jeri, Bernadette, Sandie, Patty, Liz, Hester, Olivia, and Dave H (the Dave in St. George). A motion to have the retreat in Mesquite was made, seconded, and approved.
A motion to extend the meeting by ten minutes was made, seconded, and approved.
Bylaws and Policies
We need members for an ad hoc committee to review and possibly revise the Bylaws and the Policies documents. A motion to form the committee was made, seconded, and approved. Committee volunteers are Bernadette, Patty, and Cheryl.
We need to make sure we keep archived electronic and hard copies of all documents. For the electronic documents, we can put them on the website. Laura will make them available as both Word and PDF versions. Outdated versions of documents can also be stored there. A motion was made, seconded, and approved to have both an online document repository and hard copies of all documents.
Next meeting will be on Sept 10, at 12:30.
Meeting adjourned at 1:38.
Minutes Submitted by
Cheryl B (Recording Secretary)